Creating Accessible Documents in Word

Microsoft Word Accessibility - Training Course Information

Creating Accessible Documents in Word

Microsoft Word Training

 

This course is typically delivered by our Word trainer as a half-day remote course using Microsoft Teams. Our  fee for each half-day course is £395.00 plus vat (up to 10 attendees).

Our Word trainers can also visit your premises to deliver a tailored one-day inhouse course for £675.00 plus vat (up to 8 attendees). 

Introduction

This half-day remote course helps delegates understand the difference between a Word document that looks good and one that works for everyone. Delegates will learn how to improve accessibility by using the correct layout, visuals, hidden structure and Word features so documents are easier to read, navigate, and use with assistive technology. 

Course Objectives

By the end of this course, you’ll be able to: 

  • Create accessible Word documents using best practice formatting 
  • Improve structure, visuals, tables, lists and links 
  • Use alt text and Word’s Accessibility Checker to fix issues 

Pre-requisites

We recommend that all those who attend are able to: 

  • Use Microsoft Word confidently at a basic level 
  • Create or edit Word documents as part of their role 

Typical Course Content

Accessibility Overview 

  • Why accessibility matters in the public sector 
  • A simple overview of accessibility requirements 
  • Common accessibility issues in Word documents 

Assistive Technology Basics 

  • How people access Word documents using assistive tools 
  • Screen readers, reading options and display support 
  • Why structure matters as much as appearance 

Layout and Formatting for Accessibility 

  • Clear headings and spacing 
  • Using built-in Word tools for lists and formatting 
  • Avoiding manual formatting that causes issues

Visuals and Hidden Text 

  • Writing concise descriptions for images 
  • Adding and checking alt text 
  • Colour contrast and accessible fonts 

Checking and Improving Documents 

  • Using Word’s Accessibility Checker 
  • Fixing common warnings quickly
  • Setting up shortcuts for accessibility improvements